When a repair job includes liners, bushings and an assembly, each quotation line can need different checks. Agree the documents for each part before placing the order. A report becomes useful when the buyer can connect it to the supplied item and the requirement agreed with the supplier.
This guide helps distributors, repair workshops and purchasing teams prepare that review. It covers document requests and incoming checks. Inspection methods, acceptance limits and the decision to install a part must follow the agreed specification and the responsible technical team’s procedures.
Start with the exact part and supply scope
Record the complete public reference, including any suffix, the crusher model and the part’s position. For jaw wear parts, distinguish fixed from moving jaws and upper from lower cheek plates. For cone spares, identify the bushing position or the assembly being quoted.
List the quantity on each line. Ask which components are included in an assembly and which require a separate quotation. A photograph can help identify a part, but it does not settle dimensional compatibility or prove that two references are interchangeable.
Choose documents against the agreed requirement
Use the table to prepare a request. These are document categories to discuss, not a promise that every listed record is supplied with every product. Confirm availability, any inspection charges and the delivery stage for each document in the quotation.
| Document or record | What the buyer should agree or check |
|---|---|
| Part identification and scope | Complete reference, part position, quantity, applicable revision and included components. |
| Material or chemical analysis | Specified material, reported results, comparison basis and the link to the supplied item or batch. |
| Heat-treatment or other process record | Whether a record is required, which item or batch it covers, and what information will be supplied. |
| Dimensional inspection | Features checked, units, acceptance limits, specification revision and recorded results. |
| Other agreed tests | Required method, acceptance basis, reporting scope and who performs the check. Do not assume they are included. |
| Packing and delivery records | References, quantities, package identification and the documents agreed for that shipment. |
Read material records with their limits in view
Check that the report identifies the material being tested and states the relevant result and basis of comparison. If the report applies to a heat or batch, ask how that record is linked to the delivered part. Keep the original supplier record in the private order file.
Do not decide that a liner will last longer from a manganese figure alone. Material selection and service conditions need a separate technical review. A chemistry result does not establish dimensional fit, and an example report does not certify another shipment.
Make dimensional checks reproducible
Agree which features need checking, the drawing or specification revision, and the acceptance limits before inspection. A measurement without its reference, unit or tolerance may leave the buyer unable to decide whether the requirement was met.
Where a feature cannot be checked after assembly, agree the record needed before it becomes inaccessible. Requests for additional measurements should identify the feature clearly. Avoid treating a few checked dimensions as confirmation of every interface on an assembly.
Review the delivered items and the paperwork together
At receipt, compare the packing list with the ordered references and quantities. Check the visible part identification and package condition using the site’s receiving procedure. Record discrepancies and take photographs without disturbing protective packaging unnecessarily.
If markings, quantities or documents disagree, keep that line pending and ask for a written clarification. A workshop’s usual procedure should determine handling and release. A webpage or purchasing checklist cannot authorise installation or replace the equipment’s maintenance instructions.
Keep a clear record of unresolved questions
Give each open point its own entry: the relevant part, the missing or conflicting information, who will reply and the agreed next step. Preserve the supplier’s reply with the order. If a replacement reference or revised scope is proposed, review it before accepting the change.
For repeat orders, retain the accepted reference and revision, supply scope and agreed document requirements. Reconfirm changes to the machine or part instead of relying only on an old photograph.
Use the blank document and receiving checklist
The example below contains no real batch results. It is a blank purchasing aid, not an inspection certificate or evidence that a product has passed. Complete it privately with the supplier and adapt the checks to the actual order. Do not put customer drawings, serial numbers or order documents into a public comment.
Blank quality-document and receiving checklist
Example only. No real batch or test results. This is not an inspection certificate or an approval for installation.
Print or copy this blank worksheet for private use. Agree the checks with the supplier and the responsible technical team. Leave unavailable information marked as unknown; do not fill it with estimates.
Order-line identification
Document review record
| Document / item to check | Agreed requirement / revision | Received record / result | Status / question to resolve |
|---|---|---|---|
| Part identity and included components | |||
| Material / chemical analysis, if agreed | |||
| Process record, if agreed | |||
| Dimensional inspection, if agreed | |||
| Other specified inspection | |||
| Packing list and shipment documents |
Use a clear status: requested; received, not yet reviewed; clarification required; reviewed against the agreed requirement; not applicable by agreement. Receiving a file alone does not mean the part is accepted.
Receiving review
- ☐ Match public references and quantities to the accepted order.
- ☐ Record visible identification and package condition under the receiving procedure.
- ☐ Check that each supplied report covers the relevant part or batch.
- ☐ Compare the agreed characteristics and results with the specified acceptance basis.
- ☐ List missing documents, conflicting markings and other open points.
- ☐ Keep unresolved lines pending until the responsible person records the decision.
Open points and next step
Keep completed records private. Do not use this blank example as a material certificate, a test report or proof of GUBT inspection capability for a particular product.
Send one enquiry for the parts you need
For a single part or a repair list, provide a separate line for each complete reference and quantity. Add the crusher model, delivery destination, required scope and documents that must be agreed before ordering. Mark missing information as unknown so it can be reviewed.
Use the product and model links below to find the listed parts, or send a multi-part enquiry through the contact page. Chengdu GUBT Industry Co., Ltd. will need to confirm the quoted scope and document availability for the particular request. GUBT is an independent supplier; equipment brands and model names identify the application being discussed.
